Last modified: 29.07.2020 16:05:00
The owner of Kopilot application, sc. TRANSPORT SERVICE GROUP SRL, hereinafter referred to as the “Company”, knows the importance of your data and is committed to protecting the confidentiality and security thereof. Therefore, it is important for us to provide you in an integrated and practical manner the information related to the processing of your personal data as data subjects (users of Kopilot application or of the website www.kopilot.ro, customers, potential customers) within this Privacy and Security Policy of Personal Data Processing (the Policy), applicable for the purposes listed below.
It is important for you to read this Policy along with any other confidentiality notice or proper processing notice we may provide you on certain occasions when we collect or retrieve personal data about you so that you know how and why we use your data.
This Policy applies to all devices used to access the Kopilot application and the website www.kopilot.ro, including smartphone or tablet devices. If you do not agree with the terms and conditions related to the use thereof (set out in this document from the point of view of personal data protection) please do not use our application or website and do not provide us with your data.
The owner of the Kopilot application, the Company, processes personal data in accordance with the provisions of Law no. 677/2001 and, starting with 25 May 2018, with the provisions of the General Regulation on Data Protection no. 679/2016, and manages safely and only for the specified purposes, the personal data you provide us about you, in the context of visiting the application or website and purchasing our services.
By continuing to use our application, website and services after reviewing this Policy, you agree to this and to the collection and processing of your personal data by the company holding the Kopilot application.
The owner of the Kopilot application, the Company, collects and processes your personal data for the following processing purposes:
To achieve the above purposes, we process the following categories of personal data:
The personal data benefiting from a special protection regime such as the personal identification number, series and number of the identity document will be collected and processed under restrictive conditions and in accordance with the legal provisions to ensure the compliance with applicable data protection rules related thereto.
We do not collect any special category of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and biometric and genetic data). We also do not collect any information about criminal convictions and offences.
The provision of personal data is necessary for TRANSPORT SERVICE GROUP SRL to perform the activities listed according to the above. A refusal on your part to provide us with this data could lead to the impossibility on the part of TRANSPORT SERVICE GROUP SRL to provide you with those services, information, to respond to your requests or to carry out any other activities among those listed above.
The personal data collected by the owner of the Kopilot application, the Company, and which may concern you are your data as shareholder/ stockholder/ director/ manager or legal or conventional representative/ employee/ collaborator of the Customer, namely:
The employees of the company holding the Kopilot application, SC TRANSPORT SERVICE GROUP SRL, have access to the data collected and/or processed.
Your personal data is made available to the transport company with which we have a contract for the Kopilot application, in order for the dispatcher to track the position of the cars in their fleets, namely to identify on the map the exact position of various events: loading, arrival at destination, etc., as well as to generate reports, such as the travel record.
The data collected by us are stored on the company’s servers (at the Company’s headquarters) or in specialized data centers. The servers on which the Kopilot services and applications run are virtualized machines that are maintained and managed directly by the company’s technical staff. The data center staff does not manage the servers running on these virtual machines, but only the communications and systems infrastructure where they are installed.
The collected GPS data will be stored for a maximum period of 3 years, unless an incident is found, in which case the data will be stored for the period necessary to conduct any internal investigation and/or conduct and definitively solve any legal proceedings.
We use various methods to collect your data and the data about you, including:
Direct interactions. You can give us your identity, contact and financial data by filling in the forms available through the Kopilot application or the websiteor by correspondence with us by mail, telephone, e-mail or otherwise. These include personal data that you provide when (i) you order our products or services; (ii) you request the marketing information that will be sent to you; (iii) you subscribe to our services or publications; (iv) you request the marketing information that will be sent to you; (v) you enter a contest or survey; (vi) you fill in a feedback form or provide us with your feedback in any other way;
The owner of the Kopilot application, the Company, will retain the personal data for as long as is necessary to fulfill the purposes for which we collected it, including in order to meet any legal, accounting or reporting requirements.
To determine the appropriate retention period for personal data, we consider the value, nature and sensitivity of your personal data, the potential risk of harm caused by unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and we may achieve these purposes by other means and applicable legal requirements.
In certain circumstances, we may make your personal data anonymous (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information for an unlimited period of time without notifying you in advance.
In order to achieve the mentioned processing purposes, the owner of the Kopilot application, SC. TRANSPORT SERVICE GROUP SRL, will process the personal data during the performance of the services offered, as well as subsequently in order to comply with the applicable legal obligations, including, but not limited to, the provisions regarding the archiving obligation.
In order to achieve one or more of the above purposes, the owner of the Kopilot application, TRANSPORT SERVICE GROUP SRL, may disclose your personal data to the following categories of recipients:
The data recorded by the company owning the Kopilot application is not sent to third parties and is only used for the purpose of improving the services of TRANSPORT SERVICE GROUP SRL.
The owner of the Kopilot application, SC. TRANSPORT SERVICE GROUP SRL, attaches great importance to your personal data and understands to ensure adequate security during the processing activities. To this end, we implement technical and organizational measures to protect against unauthorized or illegal processing and against accidental loss, destruction or damage.
You may exercise these rights and you can oppose at any time and without justification the processing of your personal data for direct marketing purposes, by sending to the owner of the Kopilot application, SC. TRANSPORT SERVICE GROUP SRL (through the Kopilot application, or on the web-siteat the e-mail address a written request, dated and signed to this end. In this case, your request will be forwarded to the Company’s specialized department. After sending your request, it is likely that you will receive a message confirming that your option has been registered, as well as any other necessary information, as appropriate.
We try to respond to all requests within one calendar month. Occasionally, this process may take longer if your request is particularly complex or if you have made multiple requests. In this case, we will let you know and keep you informed.
Please check this Confidentiality and Security Policy of Personal Data Processing each time you use our website to be kept informed of any updates thereto.
I agree that my personal data will be processed as follows: i) for direct marketing purposes by SMS, e-mail, fax or telephone call, notifications via mobile applications, receiving newsletters, personalized offers and other commercial communications addressed to the purposes of the Company’s Policy ii) for the purpose of participating in contests and raffles or for the purpose of being informed about the events organized by the Company iii) for the purpose of contacting to obtain the opinion on the company’s services and products. I understand that expressing the consent to the processing of my personal data for the purposes mentioned above is my choice, freely and specifically expressed, being fully informed of the processing operations for which I have given my consent.